RHSM SAFETY & HEALTH ZONE

#5 - PERSONAL EMERGENCY RESPONSE

RANGKAIAN HOTEL SERI MALAYSIA (RHSM) OFFICE

EMERGENCY RESPONSE

 

Personal Emergency Response Plan at Work

  • General - Maintain situational awareness throughout the day whether at work or at home. Always remember to remain calm and flexible.

  • Risk Assessment - Be familiar with and document the hazards and risks where you work and live.

  • Protective Actions - Review emergency response protocols, establish applicable procedures, and document specific tasks to guide in the appropriate immediate actions during an emergency.

  • Emergency Resources – Be familiar with the people, systems, and equipment in your workplace or at home that can assist in an emergency. Identify key resources in your plan.

  • Coordination – Be prepared to provide facility and hazard information to first Responders Team to assist them in stabilizing the incident.

  • Training – Participate in training opportunities that help you understand emergency plans, roles and responsibilities, policies and procedures.

  • Emergency Drills and Exercises – A key component of all planning efforts is drilling and exercising plans to ensure they work. Participation and feedback play an important role in ensuring effective emergency preparedness.

 

Personal Business Continuity Plan

 

  • Consider how you could perform your work during various hazardous situations (power outage, office building inaccessible, data lost)

  • Ensure your computer has redundancy protection (are your files backed up on a server or external hard drive which is stored in a separate location?)

  • Before it is needed, connect your laptop or desktop with RHSM Shared Folder and back up everything since this are again backed up in Cloud Service.

  • Discuss your department’s Business Continuity Plan with your superior. If your office does not have a plan, make one.

  • Create a resource and contact lists for resuming your work

  • Plan for methods to meet compliance reporting related to your work

  • If appropriate, consider a shared folder so colleagues can gain access to your work when you cannot report to work.

  • Draft a personal business continuity plan.

 

 

 

Evacuation

 

  • Know your Building Emergency Coordinator and your Floor Marshals

  • Practice using evacuation routes

  • Know your evacuation assembly area(s)

  • Do not use the elevator

  • Upon exiting, find your area Floor Marshal, and check in.

  • Keep roadways clear for first responders

  • Do not re-enter the building until an “all clear” has been given.

 

 

Secure In Place

 

There may be situations when a location should be secured to prevent entry. This will usually be due to the possible presence of a violent intruder. If a secure in place order is given, employees should follow these procedures to ensure their safety:

 

  • Select a small, interior room, with no or few windows

  • Choose a room where exterior doors and windows close completely and can be locked

  • It is ideal to have a hard-wired telephone in the room you select (cell phone equipment may be overwhelmed or damaged in an emergency)

 

Additional Notes:

 

  • Lock all available doors

  • Silence cell phones

  • Do not congregate in one portion of the room

  • When first responders arrive, verify who they are, follow instructions and keep hands visible

 

 

For more information, please contact

  • RHSM Health and Safety Advisor ext: 7878

 

 

 

- Management of Rangkaian Hotel Seri Malaysia -